MINUTES

Whippet Health Foundation
Annual Board of Directors Meeting
Danvers, Massachusetts
Tuesday, April 25, 2006

PRESENT: M.B. Arthur, C. Brunkow, S. Bolduc, L. Costello, P. Dresser, C. Gaidos, M. Jackson, D. Laratta

GUESTS: Ralph Jackson

REPORTS
The meeting began at 7:15pm.

1. L. Costello moved, C. Gaidos seconded the minutes of the March 28, 2005 meeting and the E-mail continuation
be approved. Approved.
2.

President’s Report
E-mail Board Meeting was a first for the Board and took about one year to finally complete.

3. Secretary’s Report: No report
4.

Treasurer’s Report

Treasurer Costello distributed a 2005 report. The treasury is not growing. We are currently losing between $5,000 to $6,000 a year funding health testing. This will increase substantially with study funding. Active fund raising is needed. Our total assets for 2005 are $59,875.09. At years end the checking account had $2338.96, savings was $27,536.13 and CD's were $30,000.

At this year’s AWC National 63 Whippets were CERF tested; 65 are signed up for BAER testing and 48 for cardiac screening.

Treasurers report approved. M. Jackson moved and S. Bolduc seconded.

5.

Committee Reports:

Fund Raising Pat Dresser reported on several fund raising ideas.

Health Committee (Brunkow, Costello)

Public Relations/Communications M.B. Arthur had no report

OLD BUSINESS
6.

Brochure Health and Behavioral Aspects of Whippets
M.B. Arthur has not completed the sections committed to. C. Gaidos has been working on hers but had a problem in listing normal values. Values are lab dependent.

M.B. Arthur will e-mail list of topics that need to be covered.

C. Gaidos moved to put on website articles previously published in the Whippet News . C. Brunkow seconded. Approved.

7. Visa/MasterCard

How to pay for transaction fees–from donation or WHF treasury? L. Costello moved the WHF absorb the cost of transaction fees on credit card or Paypal donations. C. Brunkow seconded. Approved.

Mosley Bank Card Services offered the following to the WHF to process Visa/MasterCard donations:

Transaction fee 2.36% of charge
Individual transaction fee 29 cents per charge
Two year contract required
No monthly fee
No annual fee
No shipping charge
Required is the purchase of a portable unit to process charges. It must be plugged into phone line with power at all times to use. Provides truncated credit card number. Cost is $395 to purchase or $18/month for a lease to own arrangement.

The question was raised whether there would be a swipe cost or key entry charge. M.B. Arthur will find out and report back.

C. Gaidos moved we accept the offer from Mosley Bank Services. L. Costello seconded. Approved.

The portable unit would go to the Treasurer.

8. M.B. Arthur presented information from the Chase bank website on the various credit cards available to the WHF. It was felt that a WHF credit card would be mostly used at the National. M.B. Arthur will check the terms of a regular vs platinum credit card and report back. C. Gaidos moved we leave this to the discretion of M.B. Arthur whether to get a regular or platinum card. M. Jackson seconded. Approved.
NEW BUSINESS
9. M.B. Arthur is the temporary AWC Health Committee Liaison for Canine Health Foundation. L. Costello made a motion that C. Brunkow be the permanent AWC Health Committee Liaison to both the Canine Health Foundation and CHIC. C. Gaidos seconded. Approved.

M.B. Arthur will check with the CHF to see if the WHF can have a liaison as well as the AWC.

10.

Proposed Change to Constitution and By-Laws under Article V, Officers, Treasurer

PROPOSED WORDING TO BE CHANGED IS HIGHLIGHTED
Treasurer
 The Treasurer shall exercise supervision over all funds and investments of the Foundation; shall receive and disburse its funds under the direction of the Board of Directors; shall keep complete accounts of the Foundation's property and transactions in books belonging to it, which shall at all reasonable times be open to inspection by the Board of Directors; shall make such reports to the President and the Board of Directors as they may require; shall cause the books of account of the Foundation to be audited at least once annually by a certified public accountant approved by the Board of Directors; shall cause to be prepared and shall present annually to each director a comprehensive financial statement including the report of such accountant; shall sign such papers as are required by his or her office or as instructed by the Board of Directors; and shall perform other duties normally incident to that office.

PROPOSED CHANGE HIGHLIGHTED
Treasurer
 The Treasurer shall exercise supervision over all funds and investments of the Foundation; shall receive and disburse its funds under the direction of the Board of Directors; shall keep complete accounts of the Foundation's property and transactions in books belonging to it, which shall at all reasonable times be open to inspection by the Board of Directors; shall make such reports to the President and the Board of Directors as they may require; shall cause the books of account of the Foundation to be examined every five years by a certified public accountant; upon request by two Board members, a certified public accountant may be called upon to examine the books at any time; shall cause to be prepared and shall present annually to each director a comprehensive financial statement including the report of such accountant; shall sign such papers as are required by his or her office or as instructed by the Board of Directors; and shall perform other duties normally incident to that office.

C. Brunkow made a motion the above By-Law change be approved. L. Costello seconded. Approved.

C. Gaidos suggested looking into insurance bonding for the WHF.

11. CHIC membership for AWC.
L. Costello mentioned the Canine Health Information Center program (liason between OFA and AKC/CHF but run by OFA) which is a database for dog breeders that require certain test results for certification or a "CHIC number". The tests are determined by the parent club. Should the AWC participate? This led to discussion of #12.
12. Pre-breeding health testing.
What health tests we would designate as important for pre-breeding testing and therefore CHIC certification for Whippets? L. Costello proposed cardiac, BAER and CERF should be the minimum required health checks with CERF and Cardiac exams being done on a yearly basis. This item was tabled and L. Costello will look into it further and report back to the Board.
13. Possible cryptorchid study
L. Costello reported she had been contacted by Dr. Vicki Meyers-Wallen of the Baker Institute at Cornell. She is doing a study in collaboration with Dr. Alexander Agoulnik of Baylor Medical College trying to identify which chromosomes have the genes responsible for cryptorchidism. Do we want to participate in this study? L. Costello will contact the researchers for costs involving Whippets.
14. The AKC CHF conference.
L. Costello reported on her attendance. There was tremendous discussion about the canine genome (the focus of the conference) and a lot about cancer in dogs. She discussed several different presentations on fund raising, including reading a letter from a Golden Retriever breeder who had successfully raised more than $45,000 in puppy pledges and stud fee donations. Costello also mentioned the poster sessions and some of the discussion on breed health surveys and databases.
15. Possible thyroid study to be done later this year.
L. Costello was contacted by another veterinarian who owns whippets who was interested in collecting blood samples from whippets at race meets and doing a study on normal thyroid levels in whippets. M. B. Arthur mentioned we would need a more diverse population than dogs at race meets. Costello will report back to the Board on this.
16. ACORN grants and AKC CHF
L. Costello said these grants are to test ideas or do small studies looking at incidence of a disease within a breed. She brought up Addisons Disease and will look into doing a possible study, contacting researchers.
17. Election of Board Members.
Terms expiring: Connie Brunkow, Diane Laratta, Cora Miller
L. Costello made a motion C. Brunkow, D. Laratta and C. Miller be elected to another 3 year term if they wanted to run again. C. Brunkow seconded. Approved.

18.

Election of Officers:
Current Officers are: President, Mary Beth Arthur; Vice President Cora Miller; Secretary, Diane Laratta.
P. Dresser moved they be reelected to their current positions and C. Brunkow seconded. Approved.
Treasurer Susan Bolduc has already been voted in

19. Committee assignments were discussed. Several changes were made. The updated committee make up is:

Fund Raising (Dresser, Gaidos, Laratta)
Health Committee (Brunkow, Costello)
Public Relations/Communication (Jackson)

L. Costello made a motion the committee changes be approved. M. Jackson seconded. Approved.

20. L. Costello brought up the costs for the cardiologists. We took in $5,300 and paid out $17,000 last year. It was suggested to have them put in writing what the focus of their study is at this time. We have provided seed money and we need to encourage them to look for funding elsewhere.

M. Jackson made a motion we not decide on cardiac subsidies until L. Costello talks to the cardiologists about the future of the study. D. Laratta seconded. Approved.

C. Gaidos moved that we reduce the BAER subsidy to 25% of the actual cost. S. Bolduc seconded. Approved.

21. Guest Ralph Jackson commented the Treasurer’s report indicated our overhead as listed comes to 30%. That is a very high percentage for a non-profit foundation and not good. It was suggested by the Board that the report be amended to reflect donations in a different area to more accurately reflect overhead.

M. Jackson said regarding fund raising it is important to get the word out how important the WHF is to the breed.

22. L. Costello moved we collect e-mail addresses from the website and send out reports to them on the WHF.
C. Brunkow seconded. Approved.
The meeting adjourned at 8:45pm.
Respectfully submitted,

Mary Beth Arthur, President